Specialist accounting, bookkeeping, payroll, VAT and management reporting for established and growing private clinics across the UK.
We help clinic owners and directors maintain accurate financial records, reconcile patient and insurer income, manage healthcare VAT, control workforce costs and understand profitability by service line giving you clearer financial information throughout the year.
As a private clinic grows, bookkeeping, payroll, VAT and financial reporting can become increasingly complex. Patient payments, insurer income, consultant costs, payroll and different treatment services all need to be recorded consistently.
Our accountants for private clinics help establish reliable monthly financial processes, giving clinic owners and directors clearer visibility over cash flow, costs, profitability and overall financial performance.
Maintain accurate clinic records with consistent transaction coding, bank reconciliations, payment matching and month-end reviews. We help organise income from self-pay patients, insurers and other healthcare sources so owners and directors have reliable financial information throughout the year.
Manage payroll accurately for clinical and non-clinical teams, including regular pay, variable earnings, pension responsibilities and payroll reporting. Clear payroll records help private clinic owners monitor staffing costs, maintain stronger financial controls and understand their impact on clinic profitability.
Receive regular management accounts showing revenue, costs, cash flow, margins and overall clinic performance. Where appropriate, reporting can also provide visibility by treatment, department or service line, helping owners and directors make better-informed financial and growth decisions.
Tell us about your clinic, its current accounting setup and the financial support you need.
Our specialist healthcare accounting team can review your bookkeeping, payroll, VAT, management accounts and reporting requirements and explain how Kudos Accounting could support your clinic as it grows.
Accurate bookkeeping gives clinic owners a reliable view of income, costs and cash flow throughout the year. We maintain structured financial records for private clinics, with consistent transaction coding, reconciliations and month-end controls tailored to healthcare businesses.
Private clinics often employ a mix of clinical, administrative and support staff with different pay arrangements and working patterns. We provide accurate payroll support, clear monthly reporting and HMRC-compliant processes to help clinic owners manage workforce costs with greater confidence.
Private clinics may receive income from self-pay patients, private medical insurers, corporate clients and other healthcare providers. We help reconcile amounts invoiced, received and recorded so clinic owners have a clearer view of outstanding balances and monthly revenue.
Regular reconciliation can help identify timing differences, underpayments, unmatched receipts and other discrepancies before they distort management accounts or cash-flow reporting.
We help private clinics maintain clear records for consultant, practitioner and contractor payments based on agreed contractual arrangements and the appropriate employment or engagement status.
Structured payment records, approval controls and monthly reconciliation can help clinic owners understand clinician costs, maintain reliable financial records and prepare more accurate management information.
Private clinics can generate income from several different activities, and the VAT treatment is not always the same across every service. Qualifying medical care may be VAT exempt, while some other services can be taxable depending on their nature and purpose.
Kudos Accounting helps private clinics maintain clearer VAT records and produce timely financial information so owners and directors can better understand revenue, costs, cash flow and overall clinic performance.
We help private clinics maintain consistent VAT coding, reconcile control accounts and distinguish between different income streams when preparing VAT records.
Where applicable, we review the treatment of exempt and taxable supplies and help maintain reliable digital records so VAT returns are prepared from accurate underlying information.
We prepare regular management accounts that help clinic owners and directors understand revenue, staffing costs, overheads, margins, cash flow and overall financial performance.
Reporting can also be structured around departments, treatments or service lines where appropriate, giving decision-makers clearer insight into the areas driving clinic growth and profitability.
Private clinic finances work best when bookkeeping, payroll, VAT, management accounts and financial controls are managed as one connected process. Kudos Accounting supports established and growing clinics with accurate records, clearer reporting and specialist healthcare accounting expertise throughout the year.
Accurate monthly bookkeeping, reconciliations and financial records covering patient income, insurer receipts, suppliers and day-to-day clinic transactions.
Reliable payroll processing and reporting for clinical, administrative and support teams, including variable pay, pensions and statutory payroll obligations.
Specialist support with VAT coding, taxable and exempt income, reconciliations and VAT return preparation for clinics with different healthcare income streams.
Regular management accounts giving owners and directors clearer visibility over revenue, staffing costs, cash flow, margins and overall clinic profitability.
Strengthen payment approvals, reconciliations and month-end procedures to improve financial accuracy, accountability and oversight as your clinic grows.
Year-end accounts, corporation tax and wider accounting support coordinated with your monthly financial records to provide a more complete view of your clinic’s finances.
Tell us about your clinic, current accounting setup and where you need financial support.
We assess your requirements and recommend the right combination of specialist services.
We organise records, establish processes and coordinate with your systems or existing finance team.
A general accountant can handle statutory accounts and tax filings, but private clinics often have additional issues involving healthcare VAT, patient and insurer income, consultant payments, payroll and management reporting. Specialist accountants for private clinics can help organise these areas within one financial process and provide more relevant information to clinic owners and directors.
Yes. We can support monthly bookkeeping, transaction coding, bank and payment reconciliations, supplier records and month-end controls for private clinics. Where relevant, records can also distinguish income received from self-pay patients, insurers, corporate clients and other healthcare sources, giving management a clearer view of clinic finances.
It depends on the service being provided. Certain medical services supplied by appropriately registered health professionals can be VAT exempt when their primary purpose is protecting, maintaining or restoring health. Other services can be taxable depending on their nature and purpose.
The current UK compulsory VAT-registration threshold is £90,000 of taxable turnover, not simply the clinic’s total revenue. A business whose supplies are entirely VAT exempt may therefore be treated differently from a clinic generating substantial taxable income. GOV.UK
Kudos Accounting can help clinics review taxable and exempt income and understand how their service mix affects VAT reporting.
Yes. Private clinic income can come from self-pay patients, insurers, corporate organisations and other healthcare providers. We can help reconcile amounts invoiced, received and recorded, investigate unmatched receipts or timing differences and maintain clearer records for month-end reporting and debtor management.
We can support payroll for employed clinical, administrative and support teams and maintain appropriate financial records for other clinician payment arrangements.
Whether an individual should be treated as employed or self-employed depends on the actual working relationship and contractual circumstances; HMRC provides employment-status guidance and its CEST tool for assessing tax status.
Management accounts can provide regular visibility over revenue, staffing costs, overheads, cash flow, margins and overall profitability. Depending on the clinic’s accounting structure and available data, reporting can also be organised by department, treatment category or service line to help directors understand where financial performance is improving or requires attention.
Yes. Support can develop as the clinic becomes more complex, from bookkeeping, payroll and VAT through to management accounts, financial controls and wider accounting support.
For organisations expanding into multiple locations or legal entities, more detailed site-level and group reporting may also become appropriate.
Yes. Changing accountants does not normally require waiting until the end of the financial year. We can review your current accounting records, systems and reporting requirements, coordinate the handover of relevant information and establish an onboarding process designed to minimise disruption to your clinic’s day-to-day finance operations.
Fees depend on the size and complexity of the clinic, transaction volumes, payroll requirements, VAT position, reporting needs and the level of ongoing support required.
Rather than applying the same package to every clinic, we recommend discussing your current financial processes and requirements so we can identify the appropriate level of accounting support and provide a tailored proposal.
Speak to Kudos Accounting about your clinic’s bookkeeping, payroll, VAT, management accounts, tax and financial reporting requirements.
We’ll review your current accounting setup, income streams and reporting needs, then recommend a tailored level of support designed around the way your clinic operates today and where you want it to grow.
